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| Style Guide for CMS Workshop
Series
Style Manual: CMS Workshop lectures® Prepared by Paul A. Schroeder, Series Editor (revised May, 2002) In order to insure that the volume editors, the series editor, and the layout artists who work with your manuscript have the best possible copy in its most convenient form, you MUST read the following instructions. This file is also available in pdf format. Responsibilities of the Workshop Editor
Responsibilities of the Series Editor of CMS Workshop Lectures The series editor is concerned primarily with getting the volume into its final camera-ready format. This involves designing the cover, preparing a table of contents and the foreword, and meeting various press deadlines. But most importantly, the series editor will provide authors with detailed layout instructions for the final drafts of their chapters. Chapters are to be delivered from a disk, CD, or via e-mail. To that end the following guidelines must be observed in preparation of manuscripts. Time Constraints— of the Utmost Importance! Your chapter in its “ready-for-review” form, together with copies of tables and figures must be in the hands of editor by January 15th. The editor will then have your chapter reviewed and edited and returned by February 15th. When you’ve made corrections, submit both a hard copy and either a disk or an e-mail (schroe@uga.edu) attachment to Paul Schroeder by April 1st. Schroeder will prepare all the text on his word-processor (see CMS Workshop Lectures vol. 11 for examples). Schroeder will do any format changes required for insertion of tables and figures into the camera-ready manuscript in consultation with individual authors. It is best to use Microsoft Word for either Macintosh [preferred] or Word for Windows for PCs. If that is not possible, please save your file as an rich-text-format (RTF) or as a WordPerfect file. You will see the equivalent of galley proofs soon (within weeks) after it has been cleared by the editors. But, the April 1 deadline must be rigorously observed. Preparation of Manuscripts -- Please Read Carefully! General requirements If there are any questions about manuscript preparation, authors should consult with Paul Schroeder at (706) 542-2384; e-mail: schroe@uga.edu; FAX: (706) 542-2425. Abbreviations and symbols should follow the conventions listed inside the back cover of almost any Clays and Clay Minerals. The draft of your manuscript sent to the editors for review may be formatted with double spacing for ease of correction and editorial revision. However, the final draft must have the specifications given on the following pages and shown on the attached "Sample Pages". To repeat: It is best to use Microsoft Word. Specifications for final draft Type style. Use 10 pt. "New Times Roman" and 9 pt. “Symbols” fonts. Margins. Top and bottom: 0.75" (not including the page number!)
Remember, the final typing on any single page will be enclosed in a 6" x 9" area. Page numbers and headings will appear entirely outside this area. Spacing. For review purposes, make your manuscript double spaced. For the final edited version make your electronic copy single space. Exceptions include:
Note: Do not leave spaces for figures or tables and don’t try to cut them in yourself! The series editor will take care of that step for you. Headings and subheadings. The style we will use is similar to that found in the most recent volumes of Clays and Clay Minerals, but see the example below (10-pt) INTRODUCTION [centered] 1st order Second order heading [italics, left-justified and no period] 2nd order Third order headings. (Note that an italicized heading is the appropriate form for a third-order heading and that the text should follow after it exactly as this text does.) 3rd order
Equations. A simple equation may be incorporated into the text, but if it will be referred to again, it is best to type it on a separate line (centered) with its number in parentheses, right-justified (use tab stop), on the same line. Example: nλ = 2dsinθ (2) Figures and figure captions. It is our convention to spell out the word Figure (with a capital F) everywhere in the text except when it appears inside parentheses or brackets, e.g. (see Fig. 3). Also, captions should begin: Figure XX. Figure captions should be typed together in a separate file or at the end of the manuscript; they should be single-spaced with NO indentation. As long as they are accessible to the editor's computer, you need take no further thought about format. The figures themselves must be of high quality, i.e., either good photocopies, clippings from a reprint, glossy photos, or original drawings. If you don’t have access to a scanner, the Special Publications Editor will do it for you. Since most art work and figures are produced electronically, the following advice is given for scanning. How should scanning and sizing be done? Scanning is the process of capturing a continuous tone photographic image or line art in a bitmapped format. For all images to print in black and white use this formula for optimal scanning resolution: Scanning Resolution (DPI) = 2 x lines Screen being printed (133 LPI), or 266 DPI. For photographic images use one of the following formulas to adjust for dot-gain and grayscale according to the paper and press that will be used: 2% highlight and 95% shadow; 17% mid-tone dot-gain. All line art should be scanned at 1200 DPI. Additional Hints: Once you've planned the image sizes to determine the optimal scanning resolution, an important aspect that needs to be addressed is how to properly crop a scanned image that is selected for final output. If you use a large photo that needs to be cropped and reduced in size, it is best to crop and size the image when scanning or prior to importing the scan into a page-layout program. To make scanned images more manageable, scan directly into an image editing program, such as Photoshop from Adobe. You can then properly size, crop, and resave those scanned images in a more economical file size. The scans imported into your digital pages will be less complex and will not cause extended RIPing. And if you still need to fine tune the size, touch-up bad spots, or crop, you can then use the advanced tools of your image-editing programs. Following these instructions for scanning will produce anticipated results when the final product is printed. The primary consideration is that figures be reducible to the 4.5" x 7.5" format of a page in the CMS Workshop Lectures volume and that they be clear and readable at that size. Tables. In general, use Clays and Clay Minerals style, although tables cut from reprints or sharp, dark photocopies may be used, together with a permission statement similar to that used for figures. In any case, you cansubmit camera-ready copy, either as hard copy or in a Microsoft Word or WordPerfect file. Prepare each table with its proper (and informative) heading in place. The table headings should be prepared in a separate file or at the end of the manuscript file, seperately from the tables themselves so they can be easily normalized to conform to the table style of the entire volume. They should look like the following: Table X. The lattice parameters of...... [left justify] Do not use too open a format. Optimum widths are 4 to 4.5 inches (10 to 11 cm) (full page width), 7 to 7.5” (18 to 19 cm) (sideways on the page). Do not use hairline width lines for row separations. Use thick lines. References. Use Clays and Clay Minerals style. Wherever relatively obscure foreign journal names appear, abbreviate only the truly obvious words. Do not underline or italicize anything in a reference. Format: single-spaced within, single-spaced between. We will use 10-point type for the references in order to condense them as much as possible. Acknowledgements for Copied Figures It is absolutely essential that each figure that was copied from another publication (exceptions noted below) be acknowledged in this manner in the caption of that figure: [Used by permission of the editor of Whatever Journal, from Rambo and Pinko (19XX), Fig. Y, p. Z.] If this notation is missing, we will be unable to use the figure! Note: AAAS (Science) charges $30 to use one of their figures. So please redraw or modify in some small way. Permissions: An Essential Function! You (not the editor!) must obtain permission from the publisher of a book or a journal to reprint a photocopied figure or a table. To do so please use copies of the letter appended. There is space at the top for the company's address. Send two copies to the publisher/editor, so that the editor can retain one for his/her file. Sign BOTH copies so that Schroeder will know which permission goes with which figure. It is not necessary to request permission from Clays and Clay Minerals publications, but please be especially careful to request permission well in advance from commercial presses and book publishers - and Science if you must use them!
A copyright release will be mailed to you for signature at a later date. Copyright Release CMS Workshop Lectures Paul A. Schroeder,
Series Editor Dear Permissions Editor: The Clay Minerals Society (non-profit) publishes a series of graduate-level text and research reference books entitled CMS Workshop Lectures. Presently we are preparing Volume __, [title here __________________, edited by ______. Our publication deadline is ___________. We request permission to include the following material in Volume __. Please indicate by signing below that you are sole owner of the rights granted and specify (if you have a preference) the copyright information you wish us to use in our credits. Please return one copy to the letterhead address and retain one for your files. Thank you for your prompt attention to this matter. Sincerely yours,
Author of a
chapter in Volume ___ --------------------------------------------------------------------------------------------------------- Date: ______,
___________________________ ________________________ Copyright information, if any. If none, reference will be made according to our convention i.e., "[Used by permission of the editor of Whatever Journal, from Rambo and Pinko (19XX), Fig. Y, p. Z.]", with full bibliographic entry in the reference list. ______________________________________________________________________ ______________________________________________________________________ Please return one copy of this document to P.A. Schroeder at the letterhead address. Copyright Agreement
CMS Workshop
Lectures Volume ___. Chapter title: ________________________________________________ Author(s): ______________________________________________________________ This form is to be signed by an author (or all authors, if they choose). If the chapter was commissioned by another person or organization or was written as part of the duties of an employee, an authorized representative of the commissioning organization or employer should also sign and give his or her title. Transfer of Copyright Agreement [If any author of the chapter was not a U.S. Government employee at the time this chapter was prepared, this statement should be signed.] "I have the consent of each author to transfer copyright of the chapter named above. I hereby assign and transfer to the Clay Minerals Society copyright and all rights under it. I further confirm that this chapter has not been published previously elsewhere, nor is it under consideration by any other publisher." ___________________________________ ________________________________ Signature Name (printed or typed) ___________________ __________________________________________________ Title Address __________________________________________________ __________________________________________________ Date City, State or Province, Zip Code, Country Certification of 'U.S. Government Works' "I certify that the chapter named above was prepared solely by (a) U.S. Government employee(s) as part of his (their) official duties and therefore legally cannot be copy-righted." ____________________________________
__________________________________ ___________________
__________________________________________________ __________________________________________________ _________________
__________________________________________________ **** No manuscript may be published in a journal or book of CMS unless this signed form is on file with CMS. Please mail
completed form to: |
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